Part-Time Administrative Assistant Requirements & Application Process
Job Title: Administrative Assistant Reports to: President/CEO Job Location: Saginaw County Chamber of Commerce, 515 N. Washington Avenue, 3rd Floor, Saginaw, MI 48607 Working Hours: Afternoons – Noon to 4:00 p.m. or 12:30 to 4:30 p.m.
Job Description: Provide administrative and event support to Chamber staff and respond to inquiries from Chamber members and the public.
Knowledge and Skills Requirements: •Use of office equipment (i.e.: copy machines, printers, calculator, phones) (Training provided) •Knowledge of Microsoft Word, Excel, Outlook, web browsers •Knowledge or ability to learn membership database software (Training provided) •General knowledge of Saginaw County and the Great Lakes Bay Region •Ability to work independently with minimal supervision •Ability to work in a team setting •Strong organizational, time management and project management skills, with the ability to prioritize •Must provide an outstanding, positive example of customer service, leadership and professionalism to Chamber members, staff, volunteers, and general public •Ability to travel independently to and from events •Ability to attend occasional early morning, evening and weekend meetings and events
Duties Include: •Membership database management (including entering sponsorship sales and creating invoices, and entering new members) •Create and mail new member packets •Mailing dues invoices •Mail membership certificates and window clings when member dues are paid •Bank deposits •Board of Directors management •Answering phones •Greeting guests •Assistance with event registration, research, coordination with scheduling, and sponsor contact •Meeting and event set-up and breakdown assistance •Food ordering and pickup for events and meetings •Member support •Order office supplies •Create weekly staff agenda •Proof reading •Public calendar management •Kitchen maintenance •Any assistance where necessary
The Saginaw County Chamber of Commerce is a business membership-based organization. We lead on behalf of business. We communicate, connect, and influence. Our vision is to create a thriving economy in Saginaw County and beyond.
